Donor Privacy Policy

Privacy Policy

Montclair Public Library Foundation is committed to long-term relationships with our donors and handles donor information with care and confidentiality. We are dedicated to respecting the privacy rights of our donors and library supporters.

Personal Information

The Foundation collects the following personal information when a transaction is made: donor name, acknowledgement name, amount donated, address, telephone number, and email address. Donor information is used for the following internal purposes:

  • Distribute receipts for donations
  • Thank donors for their contribution
  • Inform donors about current and upcoming activities of the Foundation, including additional opportunities to support the Foundation
  • Track and analyze donor data
  • Comply with current rules and regulations governing 501(c)(3) financial reporting
  • Comply with any reporting requirements related to specific grants or contributions

Montclair Public Library Foundation collects email addresses when a visitor subscribes to the library’s e-newsletter, attends an Open Book/Open Mind program or makes an online donation. The foundation does not sell or rent this information with third parties. Subscribers are given the opportunity to remove their name from our email communications and newsletter

Online Donations

Your online donations are safe and secure. The Montclair Public Library Foundation uses industry-standard SSL encryption to protect the confidentiality of your personal information and the security of your transaction. The Foundation automatically issues a receipt/thank you acknowledgement to online donors. Montclair Public Library Foundation will remove your name from our mailing list, email list or telephone solicitation list at any time, at your request. If you have any questions or would like more information about your options, please feel free to call us 973-744-0500 x2222.

The Donor Bill of Rights

  • To be informed of the Foundation’s mission, of the way the Foundation intends to use donated resources, and of its capacity to use donations effectively for their intended purposes.
  • To be informed of the identity of those serving on the Foundation’s Board of Directors and to expect the Board to exercise prudent judgment in its stewardship responsibilities.
  • To have access to the Foundation’s most recent financial statements.
  • To be assured their gifts will be used by the Foundation for the purposes for which they were given.
  • To receive appropriate acknowledgement and recognition of all contributions to the Foundation.
  • To be assured that information about their donations is handled with respect and with confidentiality to the extent provided by law.
  • To be informed whether those seeking donations are volunteers, employees of the organization or hired solicitors.
  • To feel free to ask questions when making a donation and to receive prompt, truthful and forthright answers.

Adapted from the Association of Fundraising Professionals (AFP) and the Council for Advancement and Support of Education (CASE).